If you are just starting out with your email account stored on a Microsoft Exchange server, you might probably turn to Microsoft Outlook as your first choice for personal management software. After all, not many can boast of the kind of performance and features that Outlook can. However, as you will soon realize, if you configure Outlook to work in the Cached Exchange Mode, you will be able to work much better and more smoothly than doing so only when you are connected to Exchange. We will look at how some of the advantages that this feature has to offer. Of course, we will also need to be aware of exchange recovery mechanisms in case the offline files become inaccessible.

 

There are a few important points that you need to bear in mind before you start to configure Outlook for the Cached Exchange Mode. Remember, this feature can only be used if you have an email account on a Microsoft Exchange Server. Also, once you configure your Outlook account so that only the Cached Exchange Mode is being used, the software stores a local copy of the mailbox stored on the mailbox and keeps the data in an offline storage file (OST). The beauty of this arrangement is that this cached data is updated periodically with Outlook comparing the data with that stored in the online mailbox. If there are serious discrepancies, it might indicate a corrupted OST file, in which case you need to start looking at ways to carry out an exchange recovery.

 

Let us look at what happens when you start Outlook for the first time in the Cached Exchange Mode. Outlook creates an offline storage file ' OST file ' that is essentially a local copy of all the data stored in the user's mailbox on the server. Next, it tries to synchronize the data with the data in the user's mailbox. This step is now regularly implemented since that is the only way you can ensure that there no major differences between the offline file and the online mailbox.

 

Some of the major benefits of using Outlook in the Cached Exchange mode are as follows '

·        If you are working with a slow or unreliable connection, by having cached data ready with you, you can continue working without worrying about the connection. You do not have to worry about the speed of the connection or live in constant fear that the connection may be lost anytime. Thus the Cached Exchange Mode makes it possible to shield the user from server and network connection issues.

·        Not only does the Cached Exchange Mode allow you to work without any major interruptions, it also ensures that when connection is established, it can work on optimizing the amount and kind of data that is sent over the connection.

 

While these advantages allow many users to work seamlessly with the offline files and online files, there is one major danger associated with the OST files. If they become damaged or corrupted due to any reason, the Microsoft repair tools may prove inadequate. In such a case, it is better that you immediately use a tool such as Advanced Exchange Recovery from DataNumen to conduct exchange recovery.